Terms & Policies

General Terms & Conditions

1. Acceptance of Terms

By accessing and using Rhocash's AI-powered spend management platform ("Service"), you agree to be bound by these Terms and Conditions. If you do not agree to these terms, please do not use our Service.

2. Service Description

Rhocash provides an AI-powered spend management platform that includes:

• Automated expense tracking and categorization
• AI-powered receipt scanning and data extraction
• Intelligent audit and compliance features
• Real-time reporting and analytics
• Integration with accounting and financial systems

3. Account Registration

To use our Service, you must:

• Provide accurate and complete registration information
• Maintain the security of your account credentials
• Notify us immediately of any unauthorized use
• Be responsible for all activities under your account

4. Acceptable Use

You agree not to:

• Use the Service for any illegal or unauthorized purpose
• Attempt to gain unauthorized access to our systems
• Upload malicious code or interfere with the Service
• Use the Service to process fraudulent transactions
• Violate any applicable laws or regulations

5. Payment Terms

- Subscription fees are billed in advance on a monthly or annual basis
- All fees are non-refundable except as provided in our Refund Policy
- We accept payments via Stripe and Paddle
- You authorize us to charge your payment method for all fees
- Prices may change with 30 days notice

6. Data Security & Ownership

- You retain ownership of all data you upload to the Service
- We implement industry-standard security measures to protect your data
- You grant us a license to process your data to provide the Service
- We will not sell or share your data with third parties except as described in our Privacy Policy

7. Intellectual Property

All rights, title, and interest in and to the Service, including all software, logos, trademarks, and associated intellectual property, remain exclusively with Rhocash. These Terms grant you only a limited, non-exclusive, non-transferable, revocable license to use the Service in accordance with these Terms. You do not acquire any ownership rights by using the Service.

8. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, OR NON-INFRINGEMENT. WE DO NOT GUARANTEE THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE, OR THAT IT WILL MEET YOUR SPECIFIC REQUIREMENTS.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, RHOCASH SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES, WHETHER INCURRED DIRECTLY OR INDIRECTLY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY SHALL NOT EXCEED THE AMOUNT PAID BY YOU IN THE TWELVE MONTHS PRECEDING THE CLAIM.

10. Indemnification

You agree to indemnify, defend, and hold harmless Rhocash, its affiliates, officers, directors, employees, and agents from and against any claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any third-party rights; or (d) any content you submit through the Service.

11. Changes to Terms

We reserve the right to update or modify these Terms at any time at our sole discretion. If we make material changes, we will notify you via email or through the Service at least 30 days before the changes take effect. Your continued use of the Service after the effective date constitutes your acceptance of the updated Terms. If you do not agree to the changes, you must stop using the Service.

12. Force Majeure

Rhocash shall not be liable for any failure or delay in performance due to causes beyond its reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, strikes, labor disputes, transportation facilities shortages, fuel shortages, internet service provider failures, or governmental actions.

13. Termination

Either party may terminate this agreement at any time. We may also suspend or terminate your access immediately for violations of these Terms. Upon termination, your right to use the Service ceases immediately. You may export your data within 30 days of termination, after which we may delete your data. Sections that by their nature should survive termination shall remain in effect.

14. Governing Law and Dispute Resolution

These Terms shall be governed by the laws of the United States and the State of Delaware, without regard to conflict of law provisions. Any disputes shall first be resolved through good faith negotiations. If that fails, disputes shall be resolved through binding arbitration in accordance with the American Arbitration Association rules, except where prohibited by law.

15. General Provisions

These Terms constitute the entire agreement between you and Rhocash. If any provision is found unenforceable, the remaining provisions shall continue in effect. Our failure to enforce any right or provision shall not constitute a waiver. You may not assign these Terms without our prior written consent. All notices should be sent to legal@rhocash.com.